Independent of SEAI
Velox helps contractors organise and prepare paperwork. SEAI makes the final grant decisions.
SEAI grant administration
Drop the admin in. Velox runs the rest.
Forward the emails. Upload the files. Send the photos. Velox turns the mess into a live SEAI job file and keeps it moving.
We organise the paperwork, identify routine gaps and keep the next action clear. You only step in for facts, approval or a signature.
Built for SEAI-registered contractors across solar, insulation, heat pumps, heating controls, and retrofit works.
Grant workflow
Admin queue running
Docs processed
31 files classified
Open blockers
1 BER, 2 signatures
Velox verified
8 files checked
JobSystem actionRiskNext
O'Brien, attic + cavity stack, LimerickPost-works BER requestedLow28d to LOO expiry
Byrne, heat pump upgrade, MeathDoW preparedMediumAssessor signature open
Murphy, solar PV + battery, KildarePayment pack buildingReview78% ready
Rules engine
Works after LOO
Payment-pack readiness
Systemised file handling
Applications, Letters of Offer, BER evidence, Declarations of Works, payment requests, invoices, and Reworks are classified into one reviewable job file.
Customer data handled carefully
Files can include names, addresses, MPRNs, and payment evidence. We keep access limited and can put a DPA in place before file sharing.
The issue
SEAI paperwork is small until it blocks payment.
Reworks notices
A missing signature, wrong product document, or incomplete Declaration of Works can hold up payment and create urgent follow-up work.
Missed grant value
Contractors can leave money behind when eligible measures are not checked together at quote stage.
Admin drag
Grant files are often managed through email threads, spreadsheets, PDFs, and memory - while jobs keep moving.
What we do
We take the grant admin off your desk.
Velox is designed to feel like the admin queue is being handled in the background. Send the job information and paperwork once, then the workflow classifies files, checks rules, builds the chase list, and keeps each job moving toward a cleaner payment pack. The work is service-led, with internal software keeping rules, dates, documents, and file notes in one reviewable workflow.
Intake and classify the paperwork
Applications, BER documents, product evidence, invoices, Declarations of Works, photos, and payment forms are sorted into a working job file instead of sitting across email and folders.
Run SEAI rule and deadline checks
The workflow checks build year, BER position, grant route, Letter of Offer dates, measure conflicts, missing evidence, and payment-pack blockers against the current ruleset.
Build the missing-item queue
Open items are turned into clear actions: chase BER assessor signature, request product cert, confirm MPRN, check works date, or prepare the next form.
Prepare and verify payment packs
Velox assembles the file, checks it against the expected evidence, and reviews the important calls before anything is treated as ready.
Process
Give us the admin. Keep your attention for the work.
Drop in whatever you have
Forward the email, drag in files, send photos or share the folder. No perfect pack required.
Velox sorts the mess
Documents are classified, dates are read, and every gap becomes a tracked action.
Velox chases and keeps moving
Evidence requests, reminders, deadlines and file status keep moving in the background.
You only handle the real decisions
Velox brings you back only for a fact, approval, signature or action only you or a third party can take.
Admin autopilot, without pretending to be the decision-maker
The repeatable work is automated: sorting, rule checks, date tracking, requests, reminders, missing-item queues and payment-pack status. Velox reviews exceptions. Your team is never asked to write a policy, build a checklist or reconstruct an email thread.
Managed grant admin
The paid offer is simple: dump the admin on Velox.
Start by dropping in live jobs, emails and whatever paperwork you have. If there is a fit, Velox handles the recurring admin work around live and upcoming SEAI jobs.
The system tracks the file. Velox reviews the exceptions, sends the routine chases and keeps the evidence trail together. The contractor gets one short ask only when their input is genuinely required.
Book a Velox Grants reviewNo rollout, no templates to write, no spreadsheet cleanup. Drop it in and let the file work run in the background.
What Velox runs
- Workflow check first
- Live job queue
- Document classification
- Grant-route checks
- Missing-item queue
- BER, LOO, DoW tracking
- Deadline checks
- Reworks support
- Velox readiness review
Pricing
Start with a free check, then decide.
The review call is there to find out whether Velox can actually take recurring SEAI admin work off your desk. Paid work only follows when there is a clear workflow for Velox to run.
Workflow Review
Free
Best for: Contractors who want to know whether their SEAI admin is the thing slowing payment.
- 20-minute call with Velox
- Current process walkthrough
- Autopilot fit mapped out
- Clear recommendation on next step
Managed Grant Admin
From €399/month
Recent files can be reviewed during onboarding so Velox understands your current process.
Best for: Small contractors with regular SEAI jobs who want the admin queue actively handled.
- Live job file queue
- Eligibility and grant-route checks
- Document and BER tracking
- Payment-pack preparation support
Higher Volume / One Stop Shops
Custom
Scoped separately once the grant volume and workflow complexity are understood.
Best for: Teams handling larger grant volumes, multiple measures, or more complex review workflows.
- Workflow setup
- Shared tracking
- Reporting and review process
- Bespoke support
We agree scope before any paid work starts. Final pricing depends on grant volume, measures covered, and how much of the workflow Velox is asked to handle.
About Velox
Built in Ireland for Irish retrofit contractors.
Velox Grants is a small Irish team building a focused service for contractors who want SEAI grant admin handled carefully, without adding more software complexity to their day.
You deal directly with the people doing the work. No account manager handover, no generic support queue, and no claim that Velox is part of SEAI.
Founders note
We built Velox to reduce avoidable admin errors, make files easier to follow, and give contractors a clearer path from quote to payment preparation.
Next step
Have a mess of live grant admin?
Forward it, upload it or share the folder. We will show you what Velox can take over, what is already ready, and the few things only your team must decide or sign.