Workflow review
We map how files currently move through your office and select three suitable live jobs.
A practical first step
Test Velox on three real files before changing your whole process.
The pilot is designed to prove whether managed grant admin removes meaningful work for your team. It is not a software implementation project and it does not require a long contract.
Secure setup
We agree file access, contacts, responsibilities and the evidence checklist for each job.
Run the files
Velox organises, checks and chases the grant-admin work while your technical team stays in control of delivery.
Measure the result
We review the time spent, blockers found, files progressed and the right ongoing model.
What to bring to the first call
Enough context to assess fit — not a data dump.
- ✓The measures you complete most often
- ✓An anonymised example of a recent delayed or difficult file
- ✓How many grant-assisted jobs you handle in a typical month
- ✓Who currently gathers, checks and submits documents
- ✓The one part of grant admin your team most wants gone
How we judge success
Evidence, not promises.
Before agreeing ongoing work, Velox and the contractor review what happened across the pilot files.
Contractor office time released
Missing-document requests and response times
Files moved to review or submission readiness
Preventable blockers found before payment stage
Data and responsibility
Clear boundaries from day one.
No grant guaranteesSEAI makes final eligibility and payment decisions.
Human technical controlContractors, assessors and qualified professionals retain technical responsibility.
Agreed secure accessFile access and data-processing terms are agreed before customer documents are shared.